Refund Policy
Fee refund at MIT University Sikkim as per UGC guidelines — eligibility, non-refundable charges, process and timeline.
This page is part of the Terms & Conditions of MIT University Sikkim and is read together with the Cancellation Policy.
1. Governing Principle
- 1.1 Refunds are processed strictly per the UGC fee refund policy, as notified and amended from time to time.
- 1.2 If this page conflicts with the prevailing UGC notification, the UGC notification prevails.
2. Refund Schedule
Calculated from the formally notified last date of admission:
| Point of Written Cancellation Request | Refund of Aggregate Fee |
|---|---|
| 15 days or more before the last date of admission | 100% |
| Less than 15 days before the last date of admission | 90% |
| Not more than 15 days after the last date of admission | 80% |
| 16 to 30 days after the last date of admission | 50% |
| More than 30 days after the last date of admission | Nil |
Refer to the latest UGC notification applicable on your cancellation date — it is binding.
3. Non-Refundable Charges
Always deducted before computing any refund:
- Registration Fee — ₹5,000/-
- Development charges
- Document verification charges
- Processing, examination and administrative charges already incurred
- Any tax, statutory levy, or bank/gateway charge already remitted
4. No Refund Admissible
- Admission cancelled for forgery, fabrication, impersonation, false information, or suppression of facts
- Admission cancelled for disciplinary misconduct
- Student completed the session, appeared in exams, or availed substantial academic services
- Written request received more than 30 days after the last date of admission
- Student abandons the programme without a formal written cancellation request
- Amount claimed was not paid through an Authorised Payment Channel and is untraceable in the official account — refund is limited to money actually received
5. Refund Application Procedure
ALL REFUNDS ARE PROCESSED EXCLUSIVELY AT THE UNIVERSITY CAMPUS OFFICE. No refund via agent, counsellor, franchisee, e-mail, phone, or any third-party channel.
Submit the prescribed refund format with:
- Original fee receipt(s)
- Copy of Application Form / Enrollment Number
- Valid Government photo ID
- Cancelled cheque / bank passbook copy in the Student's name
- Acknowledgement copy of the written cancellation request
Incomplete applications are not processed.
6. Mode and Timeline
- 6.1 Refunds are paid only by NEFT/RTGS/IMPS to the Student's bank account. No cash refunds.
- 6.2 If a parent/guardian paid the fee, refund may credit their account only with proof of payment and written Student authorisation.
- 6.3 Approved refunds are processed after receipt of a complete application, subject to verification, within the working-day timeline notified by the Accounts Department.
- 6.4 The University is not liable for delays from incorrect bank details, banking channels, or regulatory bodies.
7. Deductions and Recovery
- 7.1 Outstanding dues (library, examination, hostel, penalties) are adjusted against the refund before disbursement.
- 7.2 Scholarship/concession/waiver amounts are excluded from refund computation.
8. Grievance Redressal
Submit grievances in writing to the Grievance Redressal Cell at the address below, handled under the UGC (Redressal of Grievances of Students) Regulations. Email: sgrc@mituniversitysikkim.com
9. Amendment
The University may amend this Policy to align with UGC directions; the website version prevails.
Where to Submit
- Refund applications must be submitted in writing at: MIT University Sikkim, Helipad Road, near Sai Mandir, Assangthang, Namchi, Sikkim – 737126
- Phone: +91 6009466009 · Email: info@mituniversitysikkim.com
- Office Hours: Mon–Sat · 10:00 AM – 3:00 PM